Kaduna Poly Newly Admitted HND Students Screening 2025/2026

Kaduna Poly Newly Admitted HND Students Screening 2025/2026

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Kaduna Polytechnic Newly Admitted HND Students Screening Guide

Kaduna Polytechnic HND Screening Guide 2025/2026: Department Checks, Students Affairs Screening, File Opening, Fees, EDC Forms, and Medical Process

Newly admitted HND students at Kaduna Polytechnic need to pass through a few screening points before full registration works on the portal. It is a process. A bit long. Still doable if the student moves step by step and keeps papers in order.

A quick warning, because people ask. Some departments may ask for extra papers, or adjust steps. So yes, the student should stay alert and follow what their department and college say on ground.

Step 1: First Screening at the Department

The student starts at the correct department screening office. The department checks the core documents first, then issues a Clearance Form if the student passes the check.

The student should go with these documents:

  1. Admission letter
  2. Admission acceptance slip
  3. Admission acceptance receipt with Remitta
  4. ND statement of results or ND certificate
  5. Original O’level certificate (WAEC, NECO, NABIS)
  6. Birth certificate
  7. Primary certificate
  8. Indigene certificate
  9. IT certificate

Small detail, but it saves stress: originals should be clean and readable. Torn papers slow things down, and staff get tired of repeating themselves.

After the screening, the student receives the Clearance Form. That form becomes a key item for the next stage.

Step 2: Second Screening at the College Students Affairs Office

Next stop is the College Students Affairs Office. This is the second screening, and the student must bring the documents in their original form plus one set of photocopies.

The student should prepare these:

  1. Application form
  2. Admission letter
  3. Clearance Form
  4. Admission acceptance slip
  5. Admission acceptance receipt with Remitta
  6. ND statement of results or ND certificate
  7. Original O’level certificate (WAEC, NECO, NABIS)
  8. Primary certificate
  9. Birth certificate or Declaration of Age
  10. Indigene certificate
  11. IT certificate
  12. Letter of attestation

That reminds some students, the photocopies should match the originals. No missing page. No half copy. It sounds basic, but it trips people up.

Step 3: Third Screening at the Department (File Opening and Manual Forms)

After Students Affairs completes the second screening, the student returns to the department. The department will open the file and handle manual forms and other checks.

The student should go back with:

  • Photocopied documents stamped at Students Affairs during the second screening
  • 3 sets of Form B (manual) to fill, with a passport photo attached
  • Registration form (manual) to fill
  • OAT form and Undertaking form

This stage feels like paperwork heavy. It is. The student should write neatly, keep names consistent, and avoid crossing out too much. A few mistakes are fine, but plenty mistakes becomes a whole new drama.

Step 4: Update or Open File at Students Affairs (Second Visit)

After the department file opening, the student goes to Students Affairs again. Yes, again. This time the student submits the file and moves into payments and portal opening.

The student should bring:

  • 3 sets of photocopied documents inside the file, signed and stamped during the second screening and the department file opening
  • At least 2 passport photos

What happens next:

  • The student’s portal will be opened for school fees payment
  • The student pays school fees and other fees

Then the student returns to Students Affairs with:

  • Fees receipt with Remitta, signed and stamped at the Accountant’s office and department
  • Form B online signed at the department
  • SUG dues receipt (paid in bank) and collect the receipt
  • Medical fees receipt with Remitta, signed and stamped at the Bursary department and department

A line that students forget, so it gets repeated here: the file will be held for at least 2 days. The student should plan for that delay. No panic.

After this stage, the exam card button may show part access. It may still display “Administration Screening Pending”. If that happens, the student should return to Students Affairs office to fix it.

Step 5: Final Screening (5th Screening) and File Submission

After the student pays fees and collects the file back from Students Affairs, the student completes two final parts: entrepreneurship steps, then file submission to the department.

Part 1: Entrepreneurship Form and Logbook (EDC)

The student visits the EDC office (opposite Microfinance Bank, Main Campus) with:

  • 1 photocopy of school fees receipt with Remitta

The student then:

  • Collects the entrepreneurship form and logbook
  • Chooses a skill and gets it stamped at the department
  • Photocopies the school fees receipt and takes it to the Training Centre for the chosen skill

On a side note, students sometimes rush this and pick any skill. That is their choice, of course. Still, it is better to pick something the student can actually attend.

Part 2: Submit the File to the Department

The student submits the file to the department with:

  • 1 set of stamped documents
  • 1 manual Form B
  • Entrepreneurship form
  • School fees and medical receipts with Remitta

After submission, the exam card button should be fully opened. If the student skips this stage, the portal may show “Academic Screening Pending”. That status can delay or block exam card application.

Where to resolve issues:

  • Academic Screening Pending: Department
  • Administration Screening Pending: Students Affairs office

Important Notes Students Should Keep in Mind

  1. The student should make payments only through the college-approved bank.
  2. The student should collect and keep every receipt, including SUG dues and any other related fees. Do not hand money to anyone.
  3. All screening steps are free. Yes, free.

Medical Screening Steps

Students must complete medical screening at the school clinic on the main campus.

What the student needs:

  • Photocopy of the medical receipt with Remitta, signed by the Bursary department (opposite the admin block)
  • 2 passport photos
  • Time to show up early, because it runs from 7:00 am to 9:00 am

Medical tests schedule:

  • Every Tuesday and Thursday

Process notes:

  • After filling the medical test form, the first form goes to the department for stamping
  • The second form stays with the lab, and the student collects it after at least one week
  • After collecting results, the student goes for physical medical screening, sees a doctor, and completes the medical screening

That last part is easy to delay if the student forgets. And then the portal issues start again. So, do it once and finish it.